Nonprofit AI Policy Template
Create a practical organizational AI-use policy before staff begin sharing sensitive information with new tools.
1. Scope and permitted uses
List acceptable support tasks, prohibited uses, and the roles authorized to approve new AI tools.
2. Privacy and confidential information
Identify donor, employee, client, financial and protected information that must not be entered without authorization.
3. Human review and accountability
Require qualified staff to review factual claims, recommendations, decisions, bias, and external-facing materials.
4. Vendor and security review
Document terms, retention, training use, access controls, data exports, and incident response.
5. Training and policy review
Assign an owner, train staff, document exceptions, and review the policy at a defined interval.
Illustrative completed example
Example: A nonprofit permits AI for outlining newsletters, but prohibits uploading identifiable participant case notes. The communications director reviews all published claims.
Adapt this framework to your organization’s size, governance requirements, and local context. Review consequential decisions with your team.
Related practical resources
Explore another framework, adapt the example, and use AskTQ to turn your next decision into usable work.